People Team Administrator

People Team Administrator

Location: Nottingham Head Office

Competitive Salary

• 37.5 hours per week (Monday – Friday)
• Flexible Working
• 25 Days Annual Leave + Bank Holidays
• Additional Birthday day off
• Help@hand
• A Range of Health & Wellbeing Resources
• Life Assurance
• Pension

Summary and Main Purpose:

To provide a professional and quality administration support service to enable the People Team objectives to be met, whilst providing a People support service across the company, promoting best practice & compliance with employment legislation.

Key Accountabilities:

• Maintain and update People administration systems for the processing and reporting of information as required by Company standards, including assisting with the auditing and checking of such systems
• Liaise with company departments and utilise HRIS system to process colleague details and information
• Support the People Partners where necessary
• Be the first line of support for all HR queries via telephone or HR inbox
• Support Vero Screening with new colleague’s suitability checks including DBS checks, Right to Work in the UK and previous employment reference checks
• Maintain the Single Central Register and the reporting of all DBS and Reference checks weekly to the wider People Team
• Lead the collation of the monthly Board Report and final circulation of the document
• Monitor and advise Managers on colleague’s renewal of DBS checks
• Support the HR team with the development, implementation and delivery of policies and processes
• Prepare letters and other communications to colleagues in relation to amendments to contracts of employment
• Provision of HR information, advice & guidance and support to colleagues and line managers as appropriate within the parameters of the position and escalate any queries if necessary
• Support with the payroll process each month
• Process leavers from the business ensuring all People system updates and processes have been followed
• Lead on the provision of standardised monthly People Data as part of the board report and SMT meetings
• Provide Ad-Hoc reports as required throughout the month
• Monitor colleague’s probation periods with line managers to include ensuring managers and colleagues receive the necessary actions and correspondence. Advise managers regarding any terminations or extensions
• Monitor and issue correspondence in relation to absence management, performance management and conduct. Assist with absence management process and meetings
• Assist to ensure other members of the People team and company are Data Protection Act 2018 complaint at all times
• Contribute to the sharing of good practice and support continuous improvement throughout the Company
• Promote a positive image of the Company, the People Team and all of the services it delivers
• Actively contribute to maintenance of a professional and welcoming environment
• Support the CEO with collating and scheduling annual leave and regular 121s for the SMT

Key Requirements & Qualifications:

Functional Skills English, ICT and Maths Level 2 or equivalent

Desirable:

• CIPD Level 3 Certificate in Human Resource Practice or equivalent
• Degree

Experience:

• Experience of delivering a high standard of Customer Service
• Experience of working under pressure and to tight deadlines
• Strong IT skills and competent user of all Microsoft programmes including ability to use Excel and create PowerPoint presentations efficiently, at speed and according to timescales

Skills and Knowledge:

• Understanding of administration processes
• Be willing to further yourself through continuous professional development, updated practices and relevant training
• Experience using Excel as an analytical and reporting tool
• Able to work at pace and remain resilient

Personal Qualilities and Attributes:

• Excellent verbal and written skills with outstanding attention to detail
• Good time management with the ability to plan, organise and prioritise workload under pressure
• Exceptional interpersonal, communication and organisation skills
• Respect and understand confidentiality
• Ability to demonstrate initiative and work in a team and independently

Remit Training is an Investors in People Platinum awarded employer and pride ourselves on being a company putting our learners and colleagues at the heart of everything we do. We are committed to the support and education of mental health to work towards improving the culture and stigma tied to it, for all individuals. We are delighted to announce that we are an accredited Living Wage Employer! This means that every colleague working for Remit earns a Real Living Wage.

As an equal opportunity, disability confident and safeguarding committed employer, we welcome applications from all who meet our minimum requirements and any prospective colleagues will be assessed as part of a fair and Safer Recruitment process.

An offer of employment will be subject to a satisfactory check from the Disclosure & Barring Service and appropriate references.

Please refer to our data policy to find out more about how we store and handle applicants’ information.